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BLOCKING SPAM IN OUTLOOK EXPRESS

 

STEP I:

In your "Folders" list, right-click on "Local Folders" and select "New Folder"


STEP II:

In the "Create Folder" window, type "SPAM" into the field provided below "Folder name:" and then press "OK"


STEP III:

You should now have a "SPAM" folder in your "Local Folders" section, that we will later be directing all of your junk mail into.


STEP IV:

Now that you have a destination folder for your junk mail (the "SPAM" folder that we just created), we're going to create the rule that will direct the e-mails into that folder. Select "Message Rules" from the "Tools" menu and then choose "Mail..." from the list that appears to the right.


STEP V:

In the "Message Rules" window under the "Mail Rules" tab, click the "New..." button to begin creating a new rule.


STEP VI:

The "New Mail Rule" window will now appear and is divided into four sections: "1. Select the Conditions for your rule:", "2. Select the Actions for your rule:", "3. Rule Description...", and "4. Name of the rule:"


STEP VI a:

The first section, "1. Select the Conditions for your rule:" sets the conditions under which an incoming e-mail will be defined as spam. In this section, you'll want to select "Where the Subject line contains specific words."


STEP VI b:

The second section, "2. Select the Actions for your rule:" tells Outlook what you'd like to do with an e-mail once it has been declared as spam. Here, you'll want to select "Move it to the specified folder."


STEP VI c:

The third section, "3. Rule Description..." describes the rule that is being created as it stands so far. At this point, it contains the general rules that have been selected from the first and second sections, but lacks the specific details of how to execute those commands. In order to specify exactly what words you want the rule to activate on and which folder you'd like to the spam mail sent to, click the links provided (starting with "contains specific words").


STEP VI c1:

In the "Type Specific Words" window that now appears, type each word that you would like to use to indicate that an e-mail is spam. As you add words, they will appear in the "Words:" field. To add a new word, type into the field provided below "Type specific words or a phrase, and click Add," and then click the "Add" button. When you are done adding words to your list, click "OK."


STEP VI c2:

After clicking "OK" you will be returned to the previous screen and see that the words you added have now been added to your rule in place of the phrase "specific words." Now you'll want to click on the "specified folder" link to edit that as well.


STEP VI c3:

You will now see a display of your current folders in the "Move" window that appears. Select the SPAM folder that was created earlier and click "OK."


STEP VI d:

After being returned to the "New Mail Rule" window again, you'll want to type in the name of your new rule into the field provided in the fourth section under "4. Name of the rule:" When you're done, click "OK."


STEP VII:

Next, in the "Message Rules" window, under the "Mail Rules" tab, you have a couple options. The first is to click "OK" and filter all future incoming mail. The second option (and the one that we will be using) is to click "Apply Now..." and filter not only all future incoming mail, but all of your current mail as well. Click on the "Apply Now..." button.


STEP VIII:

The "Apply Mail Rules Now" window will now appear. Select the "SPAM FILTER" rule and click the "Apply Now" button.


STEP IX:

A window will appear showing Outlook's progress as it applies the new rule to each of the e-mails in your inbox. When Outlook is finished, a message will be displayed stating that "Your rule(s) have been applied to the folder Inbox." Click "OK."

Congratulations! You're done


STEP X:

If at any point you need to edit your new rule, you can do so by choosing "Message Rules" from the "Tools" menu and then selecting "Mail..."


STEP XI:

After selecting the rule that you'd like to edit, click on the link in the "Rule Description" section to the part of the rule that you'd like to change.

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