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BLOCKING SPAM IN OUTLOOK 2003

 

STEP I:

After opening Outlook 2003, select "Options" from the "Tools" menu.


STEP II:

Click on the "Junk E-mail..." button under the "Preferences" tab of the "Options" window.


STEP III:

The "Options" tab controls the junk filter. The first option, "No Automatic Filtering," essentially indicates that there will be no Spam protection. The second option, "Low," will filter e-mails that score a high Spam confidence level rating (or SCL). The third option, "High," will filter e-mails to your Spam folder that have a medium SCL rating. The last option, "Safe Lists Only," will allow only people of your choosing to send you e-mails. At the bottom, there is also an option to "Permanently delete suspected junk e-mail..." - use this option only if you're positive that your filters aren't wrongly catching good e-mails and you'd like to save your hard drive space by having the Spam instantly deleted.


STEP IV:

Clicking on the "Safe Senders" tab brings you to a menu that allows you to add certain addresses to a list so that any e-mails sent from them are never filed into your junk mail. If you would like to add a friend, family member, or business associate to this list so that their e-mails are never filed as junk mail, click the "Add..." button.


STEP V:

Enter the name of the e-mail address that you want to add to your "Safe Senders" list, and then click the "OK" button.


STEP VI:

Similar to the "Safe Senders" tab, the "Safe Recipients" tab allows you to add e-mails and domains that you want to accept e-mail delivery from. This feature is geared mostly towards receiving e-mails from newsgroups and other organizations where e-mails are sent out to a general group without recipients being specified individually. Follow the same process as you did when adding members to your "Safe Senders" if you would like to add a newsgroup email or domain to this list so that they are not treated as junk mail.


STEP VII:

Although most spammers will change their e-mail address quite frequently, rendering this feature useless, the "Blocked Senders" list tab is beneficial for blocking the occasional repeat spammer or other individuals that you don't want to read mail from.


STEP VIII:

Protection from spam doesn't stop with the "Junk E-mail Options" window though. Microsoft is constantly updating its Junk E-mail filter for improved results, and therefore, you'll want to keep yourself updated with the latest downloads. To update your Junk E-mail filter (and other features), click on "Microsoft Office Online" from the "Help" menu.


STEP IX:

On the right hand side of the site that appears, click the "Check for Updates" button and follow the instructions that appear.

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