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BLOCKING SPAM IN OUTLOOK 2000

 

STEP I:

In order to do some basic spam filtering, you'll need to select the "Rules Wizard" from the "Tools" menu.


STEP II:

In the "Rules Wizard" window that appears, click the "New..." button to add a new filtering rule.


STEP III:

Select "Check messages when they arrive" and then click the "Next" button.


STEP IV:
Although there are multiple conditions that can help build junk mail filtering rules (such as the "suspected to be junk e-mail..." or "containing adult content...") the condition we will be focusing on is the "with specific words in the subject" condition. Please feel free to explore these other conditions in order to further expand your spam protection.

Click the box next to "with specific words in the subject" and then click the "specific words" link.


STEP V:

In the "Search Text" window that appears, you'll want to type words that you commonly see in the subject line of your spam e-mails, but that you don't typically use or see in your normal e-mails. Examples might be words such as enlarge, lose weight, save, credit, discount, debt, etc. After adding words to this list, any e-mails that come in with those words listed in the subject line will be automatically filtered as spam and sent to a different folder. When you are done typing a word, click the "Add" button, and then "OK" and "Next" on the previous screen when the current window closes.


STEP VI:

In order to designate which folder the filtered junk e-mail goes to, you'll want to click on "move it to the specified folder" and then click on the "specified" link in the area directly below.


STEP VII:

First, you'll want to highlight the "Inbox" by clicking on it once, then, create a new folder by clicking the "New..." button.


STEP VIII:

In the "Create New Folder" window, type "SPAM" in the field provided below "Name:" (or whatever name you'd like to call your junk mail folder), and then click "OK" when you are done.


STEP IX:

When you are returned to the "Rules Wizard" window, click "OK" and then "Finish" in the next window that appears.


STEP X:

Select the newly created rule and then click the "Rename..." button to give it a more appropriate name.


STEP XI:

Erase the current name (in this case, "enlarge"), and type in a name that better represents what the filter is doing. Click the "OK" button when you are satisfied with the new name.


STEP XII:

At this point, you're actually done creating the filter and you can do 1 of 2 things. You can either click "OK" to filter all future incoming mail, or you can click "Run Now..." to use the filter on the messages currently in your inbox. For our purposes, we will be clicking the "Run Now..." button.


STEP XIII:

To run your new filter rule on all of your current e-mail, select "SPAM Filter" from the "Select rules to run:" list, then click the "Browse..." button and select the folder that you would like to run the filter on ("Inbox" in this case). When you are done making your selections, click the "Run Now" button.


STEP XIV:

A new window will appear showing the status of the filtering process as the new rule is run on all the files in your Inbox.


STEP XV:

You are now done, and can click the "Close" button.


STEP XVI:

Should you ever want to edit your rule to include new words, or perhaps remove previously entered words, select the "Rules Wizard" from the "Tools" menu again.


STEP XVII:

Select the rule that you'd like to change, and then click on the corresponding link in the lower section.


STEP XVIII:

Finally, to add a new word, type the new word into the field to the right of "Add new:" and then click the "Add" button, or to remove a current word, select it from the "Search list" and then click the "Remove" button. When you are done with your modifications, click "OK."

©2005 Apps Communications | 1-800-861-0540